Senior/standalone Purchase Ledger Assistant

Senior/Standalone Purchase Ledger Assistant - Harrogate

Are you an experienced Purchase Ledger professional eager for a new challenge?

Do you enjoy creating systems and processes and want to join a small but fast-growing business with big ambitions?

We’re seeking a Senior Purchase Ledger Assistant to take full ownership of the purchase ledger function at a forward-thinking company in Harrogate. This standalone role will give you the opportunity to make a significant impact by establishing efficient processes, supporting business growth, and preparing for the eventual management of a small team.

You will join a small but friendly and experienced finance team who will show you the ropes and make you feel welcome from day one. The role is hybrid so it will be three days in the office and two from home, you will get 25 days holiday, your birthday off and the chance to take paid volunteering days so you can give back!

What Makes This Role Exciting?

• Autonomy over setting up robust systems and processes that will underpin the business’s success and scalability.
• While this is currently a standalone role, as the business grows, you’ll have the opportunity to recruit and manage a Purchase Ledger Assistant within around 12 months or so time.
• Join a supportive, close-knit team in a business that values innovation, collaboration, and personal contribution.

Key Responsibilities

This is a hands-on role that will allow you to get involved in a variety of tasks, including:

• Processing supplier invoices across multiple legal entities.
• Handling fortnightly payment runs across multiple legal entities.
• Managing supplier onboarding, including insurance checks, supplier contracts, and bank detail verification.
• Maintaining accurate supplier records and update workflows in purchase order software.
• Building and maintaining strong relationships with suppliers, handling complex queries with professionalism and efficiency.
• Conducting monthly reviews of supplier accounts, ensuring invoices are processed on time and discrepancies are resolved.
• Reviewing and reconciling supplier statements regularly.
• Developing and implementing new systems to enhance the efficiency and accuracy of purchase ledger processes.
• Setting up and maintaining purchase order approval workflows to ensure compliance.
• Preparing purchase ledger reports for management.
• Processing monthly sales recharge invoices and supporting the wider finance team with key objectives.
• Monitoring and reviewing prepaid expense cards weekly to ensure proper controls.
• Performing monthly checks to ensure financial processes are compliant and align with business goals.

What We’re Looking For:

• Someone who has previous purchase ledger experience, has maybe worked in a standalone/senior role previously and is looking for a role where they will question things and add value and improvement.
• Confidence in working autonomously and setting up new systems and processes.
• Exceptional attention to detail and problem-solving skills.
• Excellent communication skills for working with internal stakeholders and external suppliers.
• A proactive, forward-thinking attitude with a desire to grow into a leadership role as the business expands.

What’s In It For You?

• Hybrid working and really autonomy and flexibility.
• The opportunity to shape a critical function in a growing business.
• Long-term progression, including team management responsibilities.
• A supportive and collaborative working environment where your ideas and expertise will be valued.
• A role that offers variety, challenge, and the opportunity to innovate.

This is a fantastic opportunity for someone looking to take ownership of their work, make a tangible impact on a growing business, and develop their career in a progressive environment.

Interested? Apply now or get in touch for more details - we’d love to hear from you!