Office Manager

Reed accountancy have recently partnered up with a business who are seeking a dedicated and detail-oriented Office Manager to join their team. This role is crucial in supporting the effective administration and grant-making processes. You will work closely with the Grants Director and other staff to ensure smooth operations and compliance with the organization's mission.

Main Responsibilities:

• Administer the grant-making process, including providing information to grant seekers, maintaining the grant application database, and requesting additional information as needed.
• Prepare agendas for trustees’ meetings and produce minutes that accurately record decisions.
• Ensure all applications are acknowledged and applicants are informed of trustees' decisions.
• Manage the payment of grants, ensuring they are recorded and acknowledged by recipients.
• Maintain financial records, including incoming and outgoing payments, and ensure the bank balance meets outgoings.
• Prepare financial records for audit and provide up-to-date income and expenditure budgets and cashflows to trustees.
• Contribute to and prepare the annual report.
• Oversee Health & Safety and information management within the office, maintain the website, and manage office resources in conjunction with the Grants Director.
• Liaise with the Northern Ireland office to keep financial records and the grant database up-to-date.
• Regularly review and update the Administrator’s handbook.
• Occasionally assess grant applications as requested by the Grants Director.
• Perform other duties as required to meet the needs of the organization.

Person Specification:

Experience:

• Senior administrative experience in roles such as Office Manager or Financial Administrator.
• Producing income and expenditure budgets and cashflow forecasts using Excel or similar software.
• Taking and writing up minutes of meetings.
• Working in environments with strict deadlines and confidentiality requirements.
• Engaging with people at all levels within communities and organizations.

Skills:

• High levels of numeracy and literacy.
• Understanding financial recording and reporting requirements.
• Ability to read and summarize grant applications and interpret basic accounts.
• Excellent oral and written communication skills.
• Attention to detail and strong organizational skills.
• Proficiency in IT, especially spreadsheets and databases like Salesforce.
• Understanding the needs of communities and voluntary organizations.
• Ability to manage workload independently.
• Commitment to equality, diversity, and inclusion principles.

How to Apply:

If you meet the above criteria and are passionate about supporting our client's work, we would love to hear from you. Please submit your CV and a cover letter detailing your relevant experience and why you are the ideal candidate for this role.