People Services Administrator

Are you an experienced People Services Administrator? Have you worked within HR previously and seeking a new role? Then we may have the perfect position for you. Gloucestershire Police are recruiting for a People Services Administrator to work for them at their headquarters in Quedgely in Gloucester.

This is a temporary role for 3 to 6 months working Monday to Friday 37 hours a week.

PLEASE NOTE DUE TO POLICE VETTING CRITERIA YOU MUST HAVE RESIDED WITHIN THE UK CONTINUOUSLY FOR AT LEAST 3 YEARS AT THE TIME OF APPLICATION.

JOB PURPOSE: To support the People Services business area in the provision of an efficient, proactive and responsive HR administration and advisory service.

Main Responsibilities

• Provide administrative support for the full range of HR activities, in order to support the overall people function as the first point of contact for enquiries into the People Services Centre.
• Provide advice and guidance to managers and staff in relation to all routine HR activities in accordance with agreed policies, procedures and working practices and supporting other team members as necessary to develop their skills and knowledge.
• Carry out complex calculations and complete high volumes of payroll, pensions (including Auto Enrolment) and recruitment processes in a timely, effective manner ensuring work is accurate at all times and delivered to meet tight deadlines.
• Liaise with, and further develop working relationships with, service providers and external stakeholders.
• Take responsibility for designated HR processes and transactional activities, ensuring the process operates efficiently and effectively. Identify areas of potential improvements in policies, processes, working practices or service delivery.
• Input, retrieve and manage people-related data on relevant IT systems and paper based records in accordance with the Force's data retention policies and the Data Protection Act, including the creation of workforce records for all contractors, external collaborations, volunteers etc.
• Provide management information as required, including staff related data for distribution in the Force Bulletin.
• Retain and dispose of records in accordance with the Force Retention Schedule.
• Assist with audit functions as required. Contribute to corporate projects and initiatives as required.

Experience and Qualifications

• Demonstrable HR Administration experience, including payroll administration.
• A high level of computer literacy, accurate keyboard skills and knowledge of Microsoft Word, Excel and Outlook.
• Experience of operating a computerised HR system, and ability to learn a wide range of applications including SAP, OPAS, ICAS, EPDR systems.
• 4 GCSE's (or equivalent) at Grade C to include English Language and Mathematics.
• Strong interpersonal skills - effective written verbal communication skills to deal with people at all levels with tact and diplomacy.Ability to adapt correspondence according to individual needs or audience.
• Accustomed to high volume of work and reorganising workloads to deal with conflicting priorities to meet deadlines, displaying resilience and maintaining motivation.
• Methodical and organised in dealing with information.
• An impartial and unbiased approach when handling highly confidential and personal information. The ability to deal with information in a discreet and sensitive manner.
• Ability to work unsupervised and prioritise own tasks and escalate complex queries when necessary but also work as part of a team.
• Act with integrity and maintain confidentiality at all times.
• Maintain a broad understanding of current and emerging HR trends, and take any necessary action to ensure the HR service remains abreast of such changes.

Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.

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