Purchase Ledger Clerk

Job Description

I am currently working with a multi-channel retailor based in Manchester who are looking to bring in a purchase ledger clerk to their growing finance team.

The business operate across 7 entities and are looking for someone who is comfortable working within a busy ledger team.

What’s in it for you?

• Salary 28,000
• Quarterly team days
• Team building exercises
• Training and Development
• Staff Discount across all trading entities
• Hybrid working options
• Opportunities for career development within a dynamic and growing group

Responsibilities:

• Processing Supplier Invoices: Accurately record and process supplier invoices across seven trading entities, ensuring adherence to agreed-upon procedures and coding to the correct cost centers.
• Invoice Matching: Match purchase orders, delivery notes, and invoices for a variety of goods and services, ensuring that all discrepancies are resolved promptly.
• Multi-Entity Accounting: Maintain separate purchase ledgers for each entity, while ensuring that transactions are correctly consolidated at the group level where appropriate.
• Payment Runs: Assist in the preparation of weekly and monthly payment runs for all entities, ensuring that suppliers are paid in a timely manner.
• Supplier Statement Reconciliations: Regularly reconcile supplier statements to the purchase ledger, addressing and resolving any discrepancies.
• Expense Coding: Ensure invoices and expenses are coded correctly to reflect the relevant entity, department, and project.

Multi-Channel Operations

• Channel-Specific Transactions: Work with invoices from multiple sales channels (e-commerce, retail, wholesale) and ensure that costs are appropriately recorded against the relevant entity and channel.
• Inventory Management Support: Liaise with the inventory and buying teams to resolve any invoice discrepancies related to stock deliveries, transfers between entities, and cost variances across the group.

Financial Reporting & Control

• Month-End and Year-End Closures: Assist the finance team in month-end and year-end processes, ensuring all ledgers are up to date, reconciled, and accurate across all entities.
• VAT Compliance: Ensure that purchase ledger transactions comply with VAT regulations and assist with VAT returns for each entity.
• Audit Support: Assist in preparing information for audits and ensure that documentation related to purchase transactions is readily available.

Supplier Management

• Supplier Queries: Act as the first point of contact for supplier queries, providing prompt resolution for issues related to payments, invoices, or reconciliations.
• New Supplier Set-Up: Assist in setting up new suppliers across the group, ensuring that proper documentation and approvals are obtained.

System & Process Improvement

• Financial Systems: Use financial systems and accounting software efficiently (e.g., Sage50) to manage purchase ledgers for each entity.
• Process Improvement: Identify and implement process improvements to increase efficiency in handling the high volume of transactions across multiple entities.
• Ad Hoc Projects: Participate in finance-related projects that may include system upgrades, process automation, or multi-entity reporting enhancements.