Accounts Assistant

Accounts Assistant 

30k - 35k 

Leatherhead

9am - 5.30pm with dynamic working hours 

Duties:

• Prepare sales invoices, applications for payment and credit notes and associated supporting documentation.

• Obtain approval for sales invoices and credit notes.

• Post invoices and credit notes onto the finance system 

• Support correct allocation of costs to projects, including staff allocations, time transfers and Accounts.

• Liaise with divisional Finance staff.

• Review and analyse differences between forecast and actual monthly billing.

• Review PO status and available balances prior to invoicing.

• Liaise with the client purchasing/finance team with purchase order queries.

Reporting and other responsibilities - 

• Running weekly and monthly project-based scheduled reports and issuing to the project managers on time.

• Liaising with Financial controller to ensure that all month end tasks are completed on a timely basis.

• Posting Journal entries e.g. Expenses/revenue transfers or any correction entries.

• Ensuring daily Internal Audit is conducted for all the processes within the business.

• Review of Credit note approval matrix on a weekly basis.

• Preparation of monthly billing report to review actual billing vs forecasted billing

Requirements, Experience & Skills: 

• AAT or equivalent would be an advantage.
• A strong track record of client billing, including complex projects.
• Intermediate Excel skills, including pivot tables and VLOOKUPs.

If you think you have the right experience and skillset for this position then please APPLY NOW!