Executive Assistant

Executive Assistant - Fixed term contract - 12 months

Hybrid working, 09:30-17:30

Wise May are looking for a Legal EA to join our client, a personable and progressive law firm based in the City. This is a great opportunity to join the friendly team who reward hard work.

Duties to include:

• Using initiative to support with the smooth running of their department’s administration, including organising departmental meetings, appraisal review meetings

• Using initiative to plan HoD’s time to include being proactive and thinking ahead in line with the competing demands of the HoD

• Highly proactive and efficient diary management, including the organisation of internal and external meetings; conferences; client lunches and social events; travel and logistics for diary commitments (UK and overseas)

• Highly proactive and efficient email management of inbox, including reviewing of all emails, highlighting of important emails, filing and deleting of emails

• Preparation of documents and reports for all management, departmental and other relevant meetings, including the collation and distribution of agendas, reports and minutes, tracking actions to chase as appropriate to ensure movement / completion

• Client matter administration, including client on-boarding; AML processes; creation of client engagement agreements

• Highly proactive and efficient assistance with the billing process

• Assist with personal adhoc admin support, e.g. diary, travel, logistic

Skills

• Trustworthy and able to handle confidential information / sensitive situations discreetly
• Advanced knowledge of Microsoft Word, Outlook, Excel, PowerPoint
• Knowledge of law firm financial systems and billing arrangements
• Accurate typing speed of at least 60 words per minute
• Excellent telephone manner and competent knowledge of telephone system
• Excellent communication, organisational and team skills, unflappable
• Excellent attention to detail
• Flexible and dependable, able to take the initiative
• Able to remain calm under pressure and work to tight deadlines
• Conscientious, approachable and enthusiastic
• Able to quickly build confidence, respect and trust with others
• Have a positive attitude to daily tasks and have a solutions focussed working method
• Good team player, one able to understand and live the core values of the firm

Benefits:

• Discretionary bonus scheme
• Well being Wednesdays
• Sports and Social clubs
• Volunteering days
• Subsidised restaurant on site
• 25 days annual leave
• Life insurance
• Law Care
• Enhanced Statutory Maternity, Paternity, Shared Parental & Adoption pay .