Administrator / Receptionist

To provide front of house cover, travel administration and EA support for the SLT

Somebody to cover 4 days per week, Monday to Thursday on site in Bristol, hours 8 am - 4.30 pm

• Responsible for all reception duties: meet and greet of visitors, screening all reception calls, etc.
• Responsible for travel inbox: Arrange travel and internal travel arrangement, as well as accommodation requirements.
• Support with organising events, meetings, workshops and any away day communication, invites, room setup, support preparation of material, catering etc.
• Management of stationary supplies and ordering office stationary as required
• Responsible for good receiving, signing for and checking in deliveries and distributing to recipients
• Sorting and delivering post, trips to Post Office as required
• Provide admin support for the management team as required

• Some scope to deal with routine and non-routine problems unsupervised.
• More complex problems would be referred to supervisor but ability to think independently is essential
• External contact and communication with all levels
• Regular internal communication with all levels of staff face to face, by telephone and email
• Regular external contact with suppliers, sub-contractors, and customers
• Routine work following established procedures
• Some problems have to be solved with tight time constraints (e.g. travel arrangements)
• Letters/Emails to be composed as required using own initiative.

• Confident and proactive communicator, able to interact across the business in a professional manner
• Good interpersonal skills
• Resilient and reliable under pressure
• Ability to apply discretion and maintain confidentiality
• Strong MS Office skills
• Strong organisational and administrative skills
• English and Maths at GCSE level, or equivalent