Office Manager

Due to expansion a highly organised and proactive Office/Administration Manager is sought for a permanent role at a Bromley based law firm to manage the daily office administration and Instructions Team.  This is a full-time, fully office-based role. The ideal candidate will possess strong organisational administrative skills as well as experience in team management to ensure that all office functions run smoothly and efficiently.
 
Role involves:
·Ensure a tidy office environment at all times, overseeing general upkeep and managing the cleaners
·Liaison with office landlord where required in relation to issues, building management and other tenants in relations to issues
·Managing printers and dealing with printing issues and photocopying
·Managing onsite IT equipment
·Ensure ordering of office equipment, furniture and consumables & supplier management is handled correctly
·Administration in relation to fire safety and health & safety tasks
·Supporting new starter induction including IT and office equipment
·Take ownership of staff social events, such as Christmas Party
·Assist with the organisation and co-ordinating training
·Assist with social media
·Specific office projects as and when required
·Supporting any finance administration tasks
·Support fee earners with any ad hoc administrative tasks
·Lock up office as required at end of the day
·Ad-hoc office and admin support duties as required
 
Team Management Duties:
·Provide administrative and business support to ensure the smooth running of the office
·Manage the daily office administration and Instructions Team
·Hold weekly team meetings with the Administration Team
·Ensure allocation of new files on the Instructions team are set up
·Provide team training and prepare training material where necessary
·Monitor and manage team targets
·Cover and assist reception duties as and when required
·Management of phones ensuring they are being answered within a timely manner
·Manage weekly reception and call rotas
·Manage weekly parking rota
·Ensure Incoming and outgoing post is dealt with correctly
·Liaise directly with our phone provider
·Consider new processes on the phones and post to ensure smoother running, discuss and implement changes
 
Person Specification:
·Self-starter who is hands on with a "can do" attitude
·Excellent organisational and interpersonal skills
·Polite telephone manner and great communication skills
·The ability to multitask
·The ability to take responsibility, work under pressure and hit deadlines
·Problem-solving and decision-making skills
·The ability to work autonomously and as part of an agile team
·The ability to communicate and build relationships at all levels across the business
·Good IT skills and ability to learn new systems as and when required
 
Benefits:
·Company events
·Company pension
·Additional day off for your birthday
·Buy and Sell Holiday
·Training & Development
·Access to their reward hub for discounts and health & well being
·Paid volunteer time to support their chosen charity
 
 
This is a fantastic opportunity to work for a firm that place their clients at the heart of what they do whether working with large corporate clients or individuals. They value their staff greatly and invest heavily in training and supporting staff development along with keeping their technical expertise up to date.
 
As a relatively young firm formed in 2014, they have an ambitious and forward-thinking senior management team, building a sustainable well managed profitable business that has expanded year on year since first being established.
 
Apply with CV for vacancy JO9422.