Purchasing Administrator

Purchasing Assistant / Purchasing Administrator FTC  6 -12 months 

Salary circa £30k, Beautiful offices, Yearly bonus, Great working and team environment.

We are recruiting an experienced Purchasing Assistant / Purchasing Administrator for a well-established SME based in Leamington Town Centre. The business has been operating for over 25 years and are a leading supplier of high quality products to a wide variety of industries.

Working closely with the other Purchasing Assistant/Purchasing Administrator. Negotiating product pricing & transport options, accurately & promptly process orders in SAP; ensure orders are fulfilled from suppliers on time keeping key stakeholders informed

Purchasing Assistant / Purchasing Administrator requirements

• Previous Purchasing experience is essential
• Experience of international trade is preferred
• Must have excellent numeracy skills- our price costing calculations require many aspects to be taken into account: transport fees, Import duties, currency conversions, industry taxes etc to be considered & added
• Must be very competent in excel as price matrix information from some suppliers is used and converted into internal cost matrices
• Must be educated to A level or degree or equivalent standard

Purchasing Assistant / Purchasing Administrator duties

• Negotiate product price and availability quotations from the appropriate suppliers.
• Analyse product samples as required and determine full specification details.
• Work on new product development with Sales Team where required.
• Calculate final purchase prices for Sales Team to include exchange rates, import duties, PPT and transport.
• Update and chase quote requests and prices by supplier on SAP
• Create monthly internal product pricing matrices for Sales Team
• Monitor trends in raw material & currency pricing & ensure Sales Team and Operations Director are aware of any incoming increases form suppliers.
• Build good supplier relationships on the phone and face to face.
• Highlight any supply issues to Operations Director as weekly Operations Team meeting.
• Assist Operations Director in sourcing new suppliers for existing and new products to optimize service and profitability.

Purchasing Assistant / Purchasing Administrator Order Processing duties

• Set up new product records in SAP ensuring that the product specifications are accurate
• Update the product records in SAP for all products as changes are required
• Check all order paperwork from sales team ensuring all details of spec, buy price, sell price, transport costs, delivery address are correct.
• Raise orders on SAP creating both sales and purchase orders in line with information supplied by the Sales Team as per OP 3 Sales Order Processing Procedure for approval by Operations Director.
• Obtain approval from Finance for customer orders where credit limit has been exceeded.
• Follow down payment order process where customer credit is not permitted

Purchasing Assistant / Purchasing Administrator Order Fulfilment duties

• Send purchase orders to suppliers.
• Send sales order confirmations to customers.
• Check and track in Supplier PO confirmations; record dates on SAP and query any which don’t meet expectation with the supplier.
• Handle customer and supplier queries post order process to meet target delivery dates; highlight any issues with relevant stakeholder
• Build good supplier & customer relationships on the phone and face to face
• Ensure containers leave the overseas suppliers when required and chase relevant documentation.
• Keep SAP up to date with relevant despatch dates as information becomes available
• Using weekly SAP reports, review orders due across all suppliers in SAP to ensure customer lead times are met at all times & appropriate remedial action is taken as required if not
• Participate in Operations Team meetings to discuss potential supply chain issues; develop plan of action and liaise with customers, suppliers, Sales Managers, Operations Director as appropriate
• Liaise with the Sales Team regarding drop ship goods on order reports from SAP as requested
• Pick Orders on SAP if order is for a stock item and notify the Warehouse & Logistics Manager to arrange physical stock pick and transport

INDH