Executive Assistant

Job Description

We have an exciting opportunity for an Executive Assistant to join our team at Connells Group.

Reporting to the Executive Office manager your responsibilities will include:

• Diary Management – complex calendars and ever changing diary arranging, involving multiple attendees. Liaising with other PA’s to set up meetings.
• Ensure monthly meetings are in place, including 121’s
• Preparing itineraries and coordinate travel arrangements including hotels, trains etc
• Organise, prioritise and handle time-sensitive, confidential information and ensure appropriate action is taken
• Collating and producing board reports using adobe acrobat
• Prepare presentations
• Managing room bookings and conference calls
• Ensure meeting rooms are set up as required. This includes meeting and greeting attendees (as required) arranging lunches and making drinks etc.
• Occasional dictation for emails and letters
• Processing post, opening and ensuring letters are forwarded to the right department
• Prepare monthly expenses and submit mileage
• Collate and submit gifts and benefits and professional development

The ideal candidate will have:

• 2+ years’ experience operating at a similar level in a fast-paced environment
• Good computer skills, Outlook (Intermediate), Excel (Intermediate), Word (Intermediate), PowerPoint /Keynote (Intermediate)
• Exceptional organisational, planning and prioritisation skills with a strong focus on attention to detail
• Extensive experience of diary management
• Excellent communication (written and verbal) and interpersonal skills
• Flexible, with the ability to handle multiple assignments at any given time while maintaining commitment to deadlines
• Highly motivated, organised individual who is able to work effectively with minimal supervision
• Impeccable attention to detail and high levels of integrity and discretion

We are looking for someone who is:

• Meticulous about meeting deadlines
• Great under pressure, and the ability to switch gears at a moment’s notice
• A great communicator and collaborator with people of all levels
• Engaging and positive
• A good team player

Connells Group UK is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, transgender status, religion or belief, marital status, or pregnancy and maternity. 

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