Spares Part Coordinator/Administrator role

Role – Spares parts coordinator/ administrator role
Location – Based close to Bury St Edmunds, Suffolk
Working hours – Monday to Friday – Full time hours
Capacity of role – Permanent position
Salary - £28,000 - £32,000 per annum

Our client is an established organisation who is currently recruiting for an Spares parts coordinator/ administrator role to support their office functions within the business.
Candidates will be ideally experienced with Sage 200 systems and will be a confident Microsoft office user.

Main duties will include –
• Holiday & sickness records
• Add new MECH BOMs to Sage
• Reallocate Bills Of Materials when changes are made
• Sage contact for all employees in UK
• Weekly check of sales orders and Purchase Orders still open
• Service visits: all enquiries, quoting & invoicing
• Share telephone duties within staff members
• Record machine orders and issue job codes
• Creating sales orders for machine orders and issuing deposit invoices for machine orders
• Complete machine orders and create shipping documents
• Liaison for all machine shipments
• Book shipping for machines
• Credit control: chasing payment from customers
• Create quotes, sales orders and purchase orders for spares
• Obtain weights and country of origin for spare parts
• Pack spare parts and arrange shipment of spares.
• Investigating any other customer requests
• Create import documents for shipments from various offices
• Complete import declarations for customs
• Managing and assisting other members of staff

Candidate attributes -
• Proven experience in an administrative role or similar position
• Proficiency in computerised office systems, including Sage 200
• Strong data entry skills with a high level of accuracy
• Excellent organisational abilities to manage multiple tasks efficiently
• Effective communication skills, both written and verbal
• A proactive approach to problem-solving and the ability to work independently as well as part of a team

Skills:

Office , Manager, Administration, Sage 200, IT literate, Good communication skills, Sales Orders, Own transport

Qualifications:

Own transport and UK driving licence

Keywords:

Office , Manager, Administration, Sage 200, IT literate, Good communication skills, Sales Orders, Own transport