Legal Secretary

Legal PA /Secretary 

Private Client

£28,000- £35,000

To work for a team of four Private Client solicitors/fee earners in conjunction with two other part-time secretaries.

Prepare correspondence and documents through audio-typing and word processing.

Administer filing which will include daily filing and the opening, closing, storage and retrieval of client files in accordance with the detailed procedures contained in the office manual.

Prepare mail and enclosures for dispatch.

Arrange for all copying to be done, in person if an Office Assistant is not available to undertake the task.

Make appointments, arrange meetings and to maintain an up to date diary for his/her fee earners.

Prepare the conference room for meetings as necessary and for the tidying and clearance of the room at the end of the meeting.

Provide refreshments when asked to do so.

Provide support to other secretaries as required.

Provide guidance to junior and temporary secretaries when required to do so.

Attend clients both in person and on the telephone and to provide such support in a professional and friendly manner in keeping with the firm’s standards for client care.

Undertake any specific training when required to do so and overall to have a responsibility towards self-development.

Ensure the confidentiality of all the Firm’s and clients’ documentation and information.

 

Undertake on-line form filling requirements

Operate the firm’s case management system

Maintain or improve on the current standards of document presentation

Consider improvements to the efficiency of the department.

Undertake other duties as from time to time required

Additional and or different duties

This job description is non exhaustive and the firm reserves the right to vary the duties and responsibilities of the post holder at any time according to the needs of the firm’s business.

Person specification:

Qualifications

Good general level of education and fast touchtyping skills

Essential personal qualities and attributes/skills, knowledge and abilities

Substantial previous legal secretarial experience including at least 2 years’ experience in the specialist area

Advanced IT skills in relevant packages

Keeps up with fee earner’s work production

High accuracy levels

Communicates professionally with clients both on the telephone and personally

Provides good customer care

Demonstrates a pro-active approach to work and clients

Progresses client matters without supervision and in the absence of fee-earners

Takes on other tasks

Demonstrates ability and willingness to:

work to deadlines

to cope under pressure

use initiative

prioritise work-loads effectively

work as part of a team

Demonstrates clear commitment to the firm and a genuine interest in legal work

Has a good attendance record year on year

Demonstrates a positive attitude.

Desirable skills, knowledge and abilities

Prior knowledge of Practice Evolve, Aim/AXXIA or other case management systems

Knowledge of law/legal practice

Prior knowledge of Isokon probate software is desirable but not essential