Office Manager

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Office Manager

Battersea

Post Date, 23/12/2024

Salary: 35000-40000 per annum

Permanent

  • Job Type: Full-time
  • Location: Battersea, London

My client is seeking an experienced Office Manager to oversee daily operations within their dynamic company, a growing business focused on innovation and sustainability. This role is crucial for ensuring efficient workflows, supporting senior executives, and managing office and vendor operations. The ideal candidate will have a strong background in office administration, executive support, and project management, with a keen ability to implement technology solutions that enhance operational efficiency.  

Day-to-day of the role:
  • Office Administration:
    • Manage daily office operations to ensure efficient workflows and adherence to company policies.
    • Maintain and oversee both digital and physical document management systems, ensuring GDPR compliance.
  • Executive Support:
    • Provide PA support to senior executives, including diary management, meeting scheduling, and correspondence.
    • Assist with strategic planning tasks such as resource allocation and sales forecasting.
  • Operations & Vendor Management:
    • Manage office suppliers and third-party contractors to ensure timely procurement and payment processes.
    • Oversee general office maintenance, health and safety compliance, and IT coordination.
  • Project Support:
    • Coordinate project deliverables, including procurement, invoicing, and quality control processes.
    • Support the delivery of operational and client-facing tasks, including reporting and project updates.
  • Technology Integration:
    • Lead the implementation and maintenance of new software solutions, such as chatbot and CRM systems, to enhance operational efficiency and customer engagement.
  • Finance & Reporting:
    • Oversee day-to-day expense management, including invoice processing and supplier payments.
    • Collaborate with finance teams to provide input on monthly cash flow, P&L reporting, and VAT compliance.
Skills & Qualifications:
  • Minimum of 3 years’ experience in office management or administrative roles in a fast-paced, professional environment.
  • Strong organizational skills with experience in managing projects and implementing operational systems.
  • Proficiency in office software and experience implementing technology solutions, such as CRM systems or chatbot integrations.
  • Excellent interpersonal and communication skills, with the ability to liaise across teams and external stakeholders.
  • Knowledge of GDPR and health and safety regulations is a plus.
Preferred Attributes:
  • Experience in the construction, architecture, or sustainability sector.
  • Familiarity with financial reporting and invoicing systems.
  • A proactive mindset with a passion for driving operational excellence.
To apply for this Office Manager position, please submit your CV detailing your relevant experience.

Job Responsibility
Contract Details
  • Contract Type: Permanent
  • Salary Type: per annum
  • Total Applications: 21
  • Last Date: 06/01/2025
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