HR and Site Administrator

HR and Site Administrative Coordinator

Location: Bardon Hill, Leicestershire

Type Full Time, Permanent 

Days and Hours of Work Monday – Friday, 40 hours per week, 8:30am-5pm 

Salary: £26,000-£27,000 per annum

This is a great opportunity for a highly organised individual used to working in a fast-paced and ever-changing environment. Ideally, you will have worked within logistics, supporting various stakeholders with HR-related administration. You will take ownership and coordination of the local HR and site administrative functions, ensuring a consistent, functional approach with accuracy and reliability of information. Support to the managerial stakeholders at all levels, including supporting low-level ER cases, training coordination, and engagement activities. This is a perfect opportunity for someone looking to build a career within HR.  

Duties

• Managing the Time & Attendance clocking system (daily, absence, holiday, etc.), issuing access fobs to new starters & temps, daily management & admin of the system.
• Supporting the Payroll Admin with the new starter process (right to work, starter forms, etc.).
• Supporting the Payroll Assistant with agency hours & invoice process (providing reports).
• Managing and booking internal & external training for operational employees.
• Ownership of the new starter induction process.
• Monitoring the new starter probationary process.
• Managing the leaver process and conducting exit interviews.
• Monitoring absence levels and making recommendations to managers and the HRBP.
• Maintaining tracking report in coordination with Payroll & HR Officer/Advisor.
• Ownership of the employee life-cycle processes.
• Managing the uniform process (ordering, stocks, etc.).
• Ordering supplies and stationery for the depot.
• Support with facilitating and running internal HR training and inductions.
• Maintaining depot notice boards.
• Working with line managers to deal with complaints and issues.
• Manage Return to Work (RTW) interviews in conjunction with line managers.
• Maintaining supplier records.
• Responding to general administrative queries (email & phone).
• Supporting recruitment activities including creating job descriptions, job listings, and supporting with interviews.
• Producing letters and other correspondence.
• Providing advice regarding the interpretation of HR policies.
• Supporting with policy refreshes and amendments.
• Supporting with engagement activities and initiatives.
• Admin support for the engagement survey process.
• Low-level support for employee relations matters.
• Supporting HR projects and objectives.
• Supporting with Occupational Health referrals.
• Improving the people administrative processes where possible.
• Managing the paperless filing system.
• Producing HR statistics and raw data to provide to the HRBP.
• Supporting with the coordination of apprenticeships.
• Other ad-hoc tasks where reasonably required.

• HR experience is essential.
• Experience of working within a Logistics or 3PL organisation desired
• Current, clean driving license and access to a car. – occasional travel to other sites may be required
• CIPD level 3 or 5 desirable – not essential
• Enthusiasm, drive, and a can-do attitude.
• High level of organisational skills.
• Accuracy and attention to detail.
• Good communication skills.
• Competent PC user.
• Proactive and uses initiative.

• 25 days’ holiday plus bank holidays (33 days’ holiday per annum).
• Birthday off.
• 4% employer pension contribution.
• Private medical insurance.
• Life Assurance death in service benefits (4x annual salary).
• Discounts programme.
• Learning & Development budget.
• Employee Assistance Programme (EAP) for free mental health, financial & legal support.