Credit Controller

JOB DESCRIPTION

JOB TITLE: Credit Control Coordinator - temp to perm? or perm

REPORTING TO: Finance Director

OBJECTIVES:

Management of the credit control accounts function of the business; to ensure that all monies owed to the Company are duly collected and posted to the correct account and that the company cash flow is maintained. To oversee customers cash transactions and payment processing.

BRIEF DESCRIPTION OF DUTIES

Post

Opening all post for the Company and ensuring that it is distributed throughout the relevant departments and / or recipients.

Banking procedure

collating daily cheque collection and preparing paperwork for the bank, checking that all totals are correct.

Check bank accounts on line to ensure BACS payments have been received.

Credit card payments: agreeing payments.

Raising supplier cheques and BACS payments in conjunction with the Finance Director.

Filing

All filing for the invoices within the accounts department, including archiving and rotation of files.

New Accounts

The opening of new accounts for distributors in line with Company procedures, referencing and ensuring that all paperwork is in place correctly.

Credit notes

Overseeing and raising all credit notes, system reconciliation and liaison with customer.

Debt Chasing

Contacting all customers to ensure timely payment of invoices, action stop facility for those whom no payment has been received, system and file reconciliation.

Sales Ledger

Month End Procedures in line with Company practices.

Purchase Ledger

Agreeing carrier’s invoices and posting them into the system.

Agreeing parcel force invoices and posting them into the system.

Period end - Purchase ledger accounts and reports.

Web orders

Ensuring payment is received and authorised.

Updating web shop customer transactions with the correct details.

Training Course Administration

Collating half yearly figures for training courses.

Overseeing and the distribution of Training Course voucher scheme.

Update and produce training course attendance list of those customers who are due to attend and have paid the course fee.

Advising the training department of those customers or attendees who have not paid the attendance fee for the course.

Chasing payments for outstanding invoices.

Preparation of training course certificates ensuring that the correctly spelt name is placed on each certificate.

Maintain training course database ensuring all details are up to date and contact names are spelt correctly and no shows are noted.

Ensuring course numbers and any special dietary requirements are passed to Carol Rogers for catering purposes.

Other

Responsibility to keep Finance Director informed of developments/facts when necessary. Communication and liaison with other departments as required.